How should staff communicate their absence due to unavoidable circumstances?

The preferred method for staff to communicate their absence due to unavoidable circumstances is by calling beforehand. This approach allows for immediate and direct communication, ensuring that the message reaches the appropriate person in a timely manner. A phone call provides an opportunity for clarification if needed and allows the supervisor to make any necessary adjustments to staffing or operations quickly.

Using a call enables the staff member to express urgency and seriousness regarding their absence, which might not come across as effectively in written forms of communication like emails or notes. While other methods such as emailing or writing a note can also be adequate under certain circumstances, they may not convey the immediacy and personal responsibility that a direct call does.